Entity role permissions

Permission that come from Entity roles only affect resources within that entity. For example, the default for the Editor role is to have the Low permission level for Reviews. This means that an Editor in a CRG is allowed to read published versions of reviews within that one CRG.

The following permission levels can be assigned to an Entity role:

Level

Entity

Folder

Module*

Notes

Person

Review*

Web

Max

Edit entity properties. Create events in entity’s Calendar. Delete folders and files. Revert versions. Publish. n/a View Hidden fields. Edit, Create, and Delete Persons. Assign Roles. Create users. Export more than 25 records. Create New. Edit Properties (Stage, Status, Topics, etc).Edit in Authoring phase. Revert versions. Undo Checkout. Publish. Delete. Revert versions. Publish.

High

Create news items for entity on www.cochrane.org. Create and edit folders and files. Edit. Assign roles Edit Entity / Administrative notes. n/a View Reviews folder. Edit in Editorial phase. View and assign all roles. Edit

Med

n/a

 

View folders and their contents. Read draft versions. View roles. View Entity / Administrative notes. n/a Read editorial and shared versions (Note: also affects reviews the person has an author role for). View author roles. Read draft versions

Low

n/a n/a View (this includes permission to view contents for the entity’s Documents folder). Read published versions. n/a n/a Read published versions n/a

Min

None. (All users can view all entities in Archie.) None. None. None. (All users can read Public notes for resources they can view.) None. (All users can edit own record, and view all persons in Archie.) None. (All users can view the properties of all reviews in Archie, but not read the contents.) None

* The Module and Review columns are only available for entities that have the relevant document type.

Note: Changing the permission levels for a role will only affect the role within the entity this was done in. Role permissions affect every current or future use who has that role in the entity.

Defaults for CRG Entity Roles (as per 26 January 2007):

Role

Entity

Folder

Module

Notes

Person

Review

Website

Administrative assistant

Min

High High High

Max

Medium

Min

Affiliated Researcher

Min

Min

Min

Min

Min

Min

Min

Assistant RGC

Max

Max

High High

Max

High

Min

Assistant TSC

Min

High High High

Min

Medium

Min

Author

Min

Min

Low Min

Min

Low

MIn

Consumer Co-ordinator

Min

High Medium Medium

Min

Medium

Min

Consumer Referee

Min

Min

Low

Min

Min

Low

Min

Co-ordinating Editor

Min

High Medium Medium

Min

High

Min

Editor

Min

Min

Low

Min

Min

Low

Min

External referee

Min

Min

Low

Min

Min

Low

Min

Feedback editor

Min

Min

Low

Min

Min

Medium

Min

Handsearcher

Min

Min

Low

Min

Min

Low

Min

Internal referee

Min

Min

Low

Min

Min

Medium

Min

Other

Min

Min

Min

Min

Min

Min

MIn

Mailing list

Min

Min

Min

Min

Min

Min

MIn

Possible contributor

Min

Min

Min

Min

Min

Min

Min

RGC Max Max Max High Max Max

Min

Staff

Min

Min

Low Medium Min Low

Min

Statistician

Min

Min

Medium Min Medium

Min

Super User*

Max

Max

Max

High

Max

Max

Max

Translator

Min

Min

Low

Min

Min

Low

Min

TSC

Min

 High High High

Min

High

Min

* Super User is the only role that can Edit Permissions in an entity, which allows choosing roles in use and edit their associated permission levels. Super User permissions cannot be edited.

To set permission levels for a role

  1. From the entity’s Properties, click the Roles tab.
  2. Click the role you wish to modify. It will be highlighted in blue.
  3. Click Edit.
  4. Choose the levels you wish to be in effect for each resource type.
  5. Click OK.