Advanced Search offers you the ability to run complex searches. You can search for people, entities, documents, workflows, and tasks and build searches with a variety of search terms using a combination of free text, fixed pull-down menus, and dates. You can choose to search on particular fields (e.g. Last name, Country, or Modified) and match the term with the field in a variety of ways. The records matching your search will be displayed in the Results list.
The Advanced Search page consists of:
the option to search for People, Entities, Documents, Workflows and Tasks (at the top of the page)
the search rows where you build your search (the default is four rows)
the Search button for running your search (to the right of the search rows)
the option to match all or any of the rows (also to the right of the search rows)
buttons for adjusting the number of rows, resetting the page and accessing your saved searches. (below the search rows).
You can build advanced searches that use any number of rows, but often only one or two rows will be needed, in which case you can just ignore the other rows. Each row begins with a box where you can choose the field you want to search on from a pull-down list. The field you select in the first box determines what the rest of the search row looks like.
When you create searches with multiple rows, you control how the rows are combined in two ways: The top level is the Match all rows (AND) and Match any row (OR) option. The second, optional, level is creating AND/OR groups for combining a subset of rows differently from what is specified in the top level option.
You can use AND/OR groups to build searches that combine rows with both AND and OR. An AND/OR group consists of:
an initial row, specifying the type of group (eg. 'Group with OR')
two or more search rows
the closing row ('Group end').
As a general example of how AND/OR groups work, compare the following searches:
|
With only Match all rows (AND) |
With Match all rows (AND) and an OR group |
Which translates to: Row a AND Row b AND Row c |
Which translates to: Row a AND (Row b OR Row c) |
See also the example at the end of this section.
For some of the fields you can search in, there may be multiple values associated with a single resource. For example, a person can have several addresses, and documents will typically have more that one document role assigned. When you combine search rows that search such fields by using Match all rows (AND) or within an AND group, Archie will only find results where the search term is found within a single attribute (e.g. the same address or note).
Before you construct your search, choose whether you want to search for People, Entities, or Documents. The specific search options available to you will depend on this choice. See:
Choose whether you want to search for People, Entities, Documents, Workflow or Tasks.
Choose the field to search from the pull-down list in the first box.
Choose how the search term should be compared to the field. The options here depend on the type of field you are searching (see above).
Enter your search term. The options here depend on the type of field you are searching in (see above).
If you need to search using multiple terms or fields, repeat steps 2 to 4 on the next row. If you need more rows, click More Rows and another search box will be added. To reduce the number of rows, click Fewer Rows.
If you have used more than one row, choose whether to Match all rows (AND) (the default) or Match any row (OR).
Click the Search button or press the Enter key.
Tip: Note that using the Match all rows option will often give no results if you combine searches in the same field. For example, not many people live both in one country "AND" another country at the same time.
Tip: If you have entered a search with multiple rows but wish to remove one of the rows from the search again, reset the row to be Common fields Contains [blank]. This is the default for search rows and is always ignored.
Click the Reset button. This clears all search rows.
To find all authors in the Back Group
Choose to search for People.
In the first row, choose Role in entity Is Author in Back Group.
Click Search.
To find all reviews in the Back Group
Choose to search for Documents.
In the first search row, choose Type Is Intervention Review.
In the second row, choose Entity Is Back Group.
Select Match all rows (AND).
Click Search.
Tip: Note that the document type Review includes both titles, protocols and reviews, and that they are all displayed with the label Review under Type on the Results page - but the icon before the title will show the stage. If you only wish to find full reviews, use the Review Stage option instead.
To find all Review Groups in Australia
Choose to search for Entities.
In the first row, choose Type Is Review Group.
In the second row, choose Country Is Australia.
Select Match all rows.
Click Search.
To find all Co-ordinating Editors in Australia and New Zealand
Choose to search for People.
In the first row, choose Role in entity Is Co-ordinating Editor in Any entity
In the second row, choose Group with OR
In the third row, choose Country Is Australia
In the fourth row, choose Country Is New Zealand.
In the fifth row, choose Group end.
Select Match all rows.
Click Search.
Perform search and build up a list of selected results from search (see Selection).
Choose specific search option
Choose a search term in Relative Selection group from pull-down list
Click Search.
The My Searches... button lets you save and load searches.