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Permission that come from Entity roles only affect resources within that entity. For example, the default for the Editor role is to have the Low permission level for Reviews. This means that an Editor in a CRG is allowed to read published versions of reviews within that one CRG.
Note: Menu items that user does not have permission to use are disabled.
The following permission levels can be assigned to an Entity role:
|
Level |
CRS |
Entity |
Folder |
Module* |
Notes |
Person |
Review* |
Workflows |
|
Max |
Create and delete records. |
Edit entity properties (Topics, Subscription). Submit Monitoring forms. |
Delete folders and files. |
Assign roles. Revert versions. Publish. |
n/a |
Create user accounts. Export more than 25 records. |
Create new. Delete. Publish. Revert versions. Manage CoI and LfP forms. |
Abort and delete workflows. Edit workflow and email templates. |
|
High |
Edit records. |
Create and edit event in entity's Calendar. View entity reports. |
Create and edit folders and files. View Security tab. |
Edit. |
Edit Entity / Administrative notes. |
Create, Edit and Delete Persons. Assign Entity roles. View hidden fields. |
Edit Properties (Phase, Stage, Status and Topics). Read Authoring versions. Edit in Authoring Write Phase. Access online editor. |
Start and edit workflows (includes ability to send emails). |
|
Med |
Read records. |
n/a
|
View folders and their contents. |
Read draft versions and To be published versions. View all roles. |
View Administrative notes. |
n/a |
Read editorial, shared and To be published versions (Note: also affects reviews the person has an author role for). Edit in Editorial Write Phase. View and assign all roles. View CoI and LfP forms. |
View details. |
|
Low |
View records |
n/a |
n/a |
Read published versions. |
n/a |
n/a |
Read published versions |
View. |
|
Min |
None. |
None. (All users can view all entities in Archie.) |
None. |
None (All users can view the properties of all modules in Archie, but not read the contents or view the History.) |
View Entity notes. (All users can read Public notes for resources they can view.) |
None. (All users can edit own record, and view all persons in Archie.) |
None. (All users can view the properties of all reviews in Archie, but not read the contents.) |
None. (All users can view their own tasks.) |
* The Module and Review columns are only available for entities that have the relevant document type.
Note: Changing the permission levels for a role will only affect the role within the entity this was done in. Role permissions affect every current or future use who has that role in the entity.
Defaults for CRG Entity Roles (list updated January 2012):
|
Role |
CRS |
Entity |
Folder |
Module |
Notes |
Person |
Review |
Workflow |
|
Administrative assistant |
Min |
High |
High |
High |
High |
Max |
High |
High |
|
Affiliated Researcher |
Min |
Min |
Min |
Min |
Min |
Min |
Min |
Min |
|
Assistant ME |
Medium |
Max |
Max |
Max |
High |
Max |
Max |
Max |
|
Assistant TSC |
Medium |
Min |
High |
High |
Medium |
Min |
Medium |
Low |
|
Author |
Min |
Min |
Min |
Low |
Min |
Min |
Low |
Min |
|
Consumer Co-ordinator |
Min |
Min |
High |
Medium |
Medium |
Min |
Medium |
Min |
|
Consumer Referee |
Min |
Min |
Min |
Low |
Min |
Min |
Low |
Min |
|
Co-ordinating Editor |
Medium |
Max |
Medium |
Medium |
High |
Min |
Medium |
Medium |
|
Editor |
Min |
High |
Min |
Low |
Medium |
Min |
Low |
Low |
|
Referee |
Min |
Min |
Min |
Low |
Min |
Min |
Low |
Min |
|
Feedback editor |
Min |
High |
Min |
Low |
Medium |
Min |
Medium |
Low |
|
Handsearcher |
Min |
Min |
Min |
Low |
Min |
Min |
Low |
Min |
|
Other |
Min |
Min |
Min |
Min |
Min |
Min |
Min |
Min |
|
Mailing list |
Min |
Min |
Min |
Min |
Min |
Min |
Min |
Min |
|
Possible contributor |
Min |
Min |
Min |
Min |
Min |
Min |
Min |
Min |
|
ME |
Medium |
Max |
Max |
Max |
High |
Max |
Max |
Max |
|
Staff |
Min |
Min |
Min |
Low |
Medium |
Min |
Low |
Min |
|
Statistician |
Min |
Min |
Min |
Medium |
Min |
Min |
Medium |
Min |
|
Super User* |
Max |
Max |
Max |
Max |
High |
Max |
Max |
Max |
|
Translator |
Min |
Min |
Min |
Low |
Min |
Min |
Low |
Min |
|
TSC |
Max |
Max |
Max |
High |
High |
High |
High |
High |
* Super User is the only role that can Edit Permissions in an entity, which allows choosing roles in use and edit their associated permission levels. Super User permissions cannot be edited.
From the entity's Properties, click the Roles tab.
Click the role you wish to modify. It will be highlighted in blue.
Click Edit.
Choose the levels you wish to be in effect for each resource type.
Click OK.