Entity role permissions

Permission that come from Entity roles only affect resources within that entity. For example, the default for the Editor role is to have the Low permission level for Reviews. This means that an Editor in a CRG is allowed to read published versions of reviews within that one CRG.

The following permission levels can be assigned to an Entity role:

Level	Entity	Folder	Module*	Notes	Person	Review*	Web
Max	Edit entity properties. Create events in entity's Calendar.	Delete folders and files.	Revert versions. Publish.	n/a	View Hidden fields. Edit, Create, and Delete Persons. Assign Roles. Create users. Export more than 25 records.	Create New. Edit Properties (Stage, Status, Topics, etc).Edit in Authoring phase. Revert versions. Undo Checkout. Publish. Delete.	Revert versions. Publish.
High	Create news items for entity on www.cochrane.org.	Create and edit folders and files.	Edit. Assign roles	Edit Entity / Administrative notes.	n/a	View Reviews folder. Edit in Editorial phase. View and assign all roles.	Edit
Med	n/a	View folders and their contents.	Read draft versions. View roles.	View Entity / Administrative notes.	n/a	Read editorial and shared versions (Note: also affects reviews the person has an author role for). View author roles.	Read draft versions
Low	n/a	n/a	View (this includes permission to view contents for the entity's Documents folder). Read published versions.	n/a	n/a	Read published versions	n/a
Min	None. (All users can view all entities in Archie.)	None.	None.	None. (All users can read Public notes for resources they can view.)	None. (All users can edit own record, and view all persons in Archie.)	None. (All users can view the properties of all reviews in Archie, but not read the contents.)	None

* The Module and Review columns are only available for entities that have the relevant document type.

Note: Changing the permission levels for a role will only affect the role within the entity this was done in. Role permissions affect every current or future use who has that role in the entity.

Defaults for CRG Entity Roles (as per 26 January 2007):

Role	Entity	Folder	Module	Notes	Person	Review	Website
Administrative assistant	Min	High	High	High	Max	Medium	Min
Affiliated Researcher	Min	Min	Min	Min	Min	Min	Min
Assistant RGC	Max	Max	High	High	Max	High	Min
Assistant TSC	Min	High	High	High	Min	Medium	Min
Author	Min	Min	Low	Min	Min	Low	MIn
Consumer Co-ordinator	Min	High	Medium	Medium	Min	Medium	Min
Consumer Referee	Min	Min	Low	Min	Min	Low	Min
Co-ordinating Editor	Min	High	Medium	Medium	Min	High	Min
Editor	Min	Min	Low	Min	Min	Low	Min
External referee	Min	Min	Low	Min	Min	Low	Min
Feedback editor	Min	Min	Low	Min	Min	Medium	Min
Handsearcher	Min	Min	Low	Min	Min	Low	Min
Internal referee	Min	Min	Low	Min	Min	Medium	Min
Other	Min	Min	Min	Min	Min	Min	MIn
Mailing list	Min	Min	Min	Min	Min	Min	MIn
Possible contributor	Min	Min	Min	Min	Min	Min	Min
RGC	Max	Max	Max	High	Max	Max	Min
Staff	Min	Min	Low	Medium	Min	Low	Min
Statistician	Min	Min	Medium	Min		Medium	Min
Super User*	Max	Max	Max	High	Max	Max	Max
Translator	Min	Min	Low	Min	Min	Low	Min
TSC	Min	High	High	High	Min	High	Min

* Super User is the only role that can Edit Permissions in an entity, which allows choosing roles in use and edit their associated permission levels. Super User permissions cannot be edited.

To set permission levels for a role

From the entity's Properties, click the Roles tab.
Click the role you wish to modify. It will be highlighted in blue.
Click Edit.
Choose the levels you wish to be in effect for each resource type.
Click OK.